The Office | High School Business Studies Form 1

- Receiving of information in various forms such as calls, personal visits or documents such as letters
- Recording and sorting of information received.
- Storing of information for future reference
- Distribution of information within and outside the organization to the various sections, departments or personnel for necessary action
- Reproduction or making of copies of document by use of various methods, such as photocopying, duplicating and carbon copying - Protecting or safeguarding the organization's property

- Carbon copying
- Stencil duplication
- Photocopying
- Spirit duplicating
- Ink duplicating

Advantages

- It is a fast method of reprography
- It is a simple method and require little training of the users
- One will obtain the exact copies of the original document
- The method is not expensive if the copies to be made are few
- It is environmental

Disadvantages

- The copies that are made fade in the cause of time
- Photocopying can be costly if the copies being made are many
- The employees may misuse the method due to its convenience
- Photocopying machine requires electricity which may be expensive
- Few colours in a document may be obtained by use of this method

- Enclosed office layout
- Open office layout
- Landscape office layout

- It creates a relaxed atmosphere for the workers
- It is more attractive and beautiful
- The image of the organization/firm is enhanced
- It promotes good working relations and co-operation among the workers
- Equipment and office facilities may be shared among the employees
- The flowers or plants used break the monotony of open spaces

- By placing plants/flowers in an office
- By having paintings of animals or plants on the wall
- By placing fish aquariums in an office
- Through shaping of office furniture in form of animals, birds and concrete shapes
- Creating miniature physical features such as waterfalls and mountains in the office