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- An office is a building, room or a place set aside for administrative, communication or clerical work of an organization.
Functions of an office
- Receiving of information in various forms such as calls, personal visits or documents such as letters
- Recording and sorting of information received.
- Storing of information for future reference
- Distribution of information within and outside the organization to the various sections, departments or personnel for necessary action
- Reproduction or making of copies of document by use of various methods, such as photocopying, duplicating and carbon copying
- Protecting or safeguarding the organization's property
Various reprographic techniques that can be carried out in an office
Advantages and disadvantages of using this method of photocopying
Advantages
- It is a fast method of reprography
- It is a simple method and require little training of the users
- One will obtain the exact copies of the original document
- The method is not expensive if the copies to be made are few
- It is environmental
Disadvantages
- The copies that are made fade in the cause of time
- Photocopying can be costly if the copies being made are many
- The employees may misuse the method due to its convenience
- Photocopying machine requires electricity which may be expensive
- Few colours in a document may be obtained by use of this method
Why an organization should use landscape office layout
- It creates a relaxed atmosphere for the workers
- It is more attractive and beautiful
- The image of the organization/firm is enhanced
- It promotes good working relations and co-operation among the workers
- Equipment and office facilities may be shared among the employees
- The flowers or plants used break the monotony of open spaces
Ways in which landscape office layout can be created
- By placing plants/flowers in an office
- By having paintings of animals or plants on the wall
- By placing fish aquariums in an office
- Through shaping of office furniture in form of animals, birds and concrete shapes
- Creating miniature physical features such as waterfalls and mountains in the office
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